Report day costs you an entire week
You spend 2–5 hours building each client's deck. Twelve clients, once a month, manually pulling data and making it pretty. That's strategy time permanently gone - and it compounds every month.
For marketing & advertising agency owners
Stop being the bottleneck in your own agency.
A pre-trained digital marketing VA already fluent in HubSpot, Meta Ads Manager, and Hootsuite - matched in 7 days, no onboarding month required. You keep strategy. They handle execution.
up to 40% cheaper than a local junior hire, save $53K+/yr
4.9/5300+ agencies1.8M hours delivered
Sound familiar?
You built an agency to do strategy. Instead you're chasing approvals at 11 PM.
You're the strategist, the scheduler, the report writer, and the person still chasing content approvals over DMs and email threads. You're not running the agency - the agency is running you.
You hit a ceiling at 10 clients
You need more clients to grow, but you need more help to handle more clients. At full capacity you're already working nights and weekends - and new leads keep coming in.
How it works
Your VA is ready in 7 days. Here's how.
One call, one match, one Monday where your inbox suddenly isn't yours alone.
Step 01
15-min fit call
We map what comes off your plate first - client reporting, social scheduling, or ad account monitoring - so you know exactly what week one looks like.
Step 02
Matched in 7 days
A pre-trained digital marketing virtual assistant (VA) who already knows HubSpot, Meta Ads Manager, and Hootsuite. No “what's a CPM?” questions.
Step 03
You get your evenings back
Week two, you're doing strategy while your VA runs the execution. Client satisfaction goes up. Your Saturday mornings stay free.
“The ROI was month one. Month one.”
Derek W. - Performance Marketing Agency · Austin, TX
What agency owners say11 to 16 clients in 9 months $180K in recovered billable time 20 hrs/week back 
More clients. Less execution. Real agencies.
"My VA runs all 11 client reporting decks now. I cannot believe how much time I was wasting on copy-paste. We have added 4 new retainers this quarter because I finally have bandwidth for new business."
"We handed off social scheduling to our VA. Our team went from spending 40% of their week on execution to almost zero. The ROI was month one. Month one."
"First 60 days, my VA took over all HubSpot updates, email sequences, and weekly reporting. I reclaimed 15 hours a week and stopped losing sleep about client deliverables."
Mini case study
Erin T., agency founder, Seattle - 8 months with VAreach
Erin was managing 11 retainer clients solo, spending 50% of her week on reports and scheduling. “I literally couldn't take on a new client without working more nights.” After handing execution to her VAreach VA, she scaled to 16 clients on the same workweek.
11 → 16
Clients
$180K → $310K
Revenue
-18 hrs
Admin/week
If you've been burned before
Why your last VA didn't work, and why this one will.
Hiring solo off Upwork means you become the trainer, the QA, and the project manager. VAreach is the agency layer you were missing - the one that makes the VA actually stick.
Pre-trained on digital marketing workflows
Not a generalist VA learning what a CPM is on your dime. They already know agency reporting, ad account structures, scheduling tools, and client communication before they meet you.
Replace-in-7-days guarantee
If it isn't clicking in the first week, we re-match you or refund you. No contract handcuffs. The risk is ours, not yours.
The bigger picture
There's $100K+ in unbillable time sitting in your agency right now.
McKinsey estimates that 40% of agency hours go to admin, coordination, and reporting instead of billable strategy work. The agencies billing $50K+/month didn't get there by working harder - they delegated execution and focused on strategy, sales, and client relationships.
You don't need more clients. You need someone running the execution so you can focus on growing the ones you have.
Book our fit call$89K
Average annual cost of a US digital marketing hire (BLS, 2025)
8 hrs/client
Time agencies spend on reporting instead of strategy, per month
40%
Agency hours going to admin instead of billable work (McKinsey)
$55K+
Recovered in billable capacity when agencies delegate admin to VAs
What your VA handles
The execution that's eating your week - gone.
Every VAreach marketing VA is trained on digital agency workflows, so you delegate the outcome and they run the playbook.
Client reporting & dashboards
Google Looker Studio, Agency Analytics, Whatagraph. Weekly summaries, custom decks, white-label reports. Reclaim 8+ hours per client per month.
Social media scheduling & monitoring
Hootsuite, Buffer, Later, Sprout Social, Metricool. Content calendars, hashtag sets, comment monitoring across all platforms. Consistent output without your hands on it.
Email campaign execution
HubSpot, Klaviyo, Mailchimp, ActiveCampaign. Sequence setup, A/B tracking, list management, deliverability monitoring. Campaigns that go out on time, every time.
CRM & lead tracking updates
HubSpot, Salesforce, Pipedrive, Zoho CRM. Contact records, deal stages, and pipeline data kept clean and current, never weeks behind.
Ad account monitoring
Meta Ads, Google Ads, TikTok Ads, LinkedIn Ads. Daily spend checks, CPA alerts, pause underperformers, flag anomalies. Your accounts are watched around the clock.
Research & competitive analysis
SEMrush, Ahrefs, Similarweb. Competitor audits, keyword gap reports, audience research, trend monitoring. Your strategy calls get sharper every week.
The math
A VAreach assistant costs up to 40% less than a local junior hire.
Before you post that “junior account manager” listing on LinkedIn, run the numbers. A local digital marketing hire costs far more than their salary, and you still have to train, manage, and retain them.
Option A
Local junior marketing hire
Base salary ($65K/yr)$5,417
Payroll tax + benefits (~22%)$1,192
Laptop, tools, office$400
+ 4-8 weeks to hire and ramp-
+ You manage them directly-
All-in / month$7,009/mo
Option B
VAreach Full-time VA
Dedicated 40 hrs/week$1,799
Payroll tax + benefitsIncluded
Equipment + softwareIncluded
Matched & onboarded in 7 daysIncluded
All-in / month$1,799/mo
You save$66,252/yrand skip the hiring headache entirely.
Based on a US median digital marketing manager salary of $65K (BLS, 2025) + 22% employer-side taxes/benefits + basic equipment. VAreach Full-time at $1,799/mo, all-in.
PricingMost popular
One new retainer a year pays for all of it.
Pick the shape of the role you need. Every plan includes a US ops manager, the 7-day match guarantee, and zero setup fees.
Part-time
$999/mo
20 hrs/week · best for agencies managing 5-10 clients
- Social media scheduling (4 clients)
- Weekly client report templates
- Email campaign execution
- US ops manager support
Full-time
$1799/mo
40 hrs/week · for agencies at 10-20 clients
- Everything in Part-time
- Full client reporting (all accounts)
- CRM management + pipeline updates
- Ad account daily monitoring
- Dedicated time-zone overlap
Specialist pod
$2499/mo
Content VA + Reporting VA · scaling past 20 clients
- Dedicated content VA
- Dedicated reporting & analytics VA
- Backup coverage included
- Weekly strategy sync
All plans include: 7-day replacement guarantee · no setup fee · cancel anytime.
The 7-Day Match Guarantee
If you don't love your VA in the first 7 days, we'll replace them or refund you. Period. No awkward emails, no retention calls. That's our job, not yours.
Questions
What agency owners ask before booking.
Do they actually know HubSpot, Meta Ads, and SEMrush?
Yes, tool fluency is core curriculum. Your VA has hands-on training in HubSpot (workflows, sequences, reporting), Meta Ads Manager (campaign setup, audience management, reporting), Google Analytics 4, Hootsuite, Buffer, Klaviyo, SEMrush, Canva, and Notion before they're matched with you.
Can they manage client-facing reporting independently?
Yes. They're trained to pull data, build Google Looker Studio reports, and write client-ready summaries. You review and send, you don't have to build anything from scratch.
How do they handle multi-client environments?
They're trained on multi-account management: separate workspaces, naming conventions, client isolation in tools, and clear handoff SOPs. Most VAs join agencies managing 5-15 client accounts from day one.
What if my VA is not a good fit - can I swap?
Yes, same-week. In the first 7 days, we'll either re-match you or refund you. After that, swaps are free and usually done within 5 business days.
What hours do they work?
You pick. Most agency owners choose business hours overlapping their client base. Flexible scheduling available for Full-time and Specialist plans.
How do you protect client data across accounts?
Every VA signs an NDA. We use 1Password for credential management, 2FA on every platform, encrypted machines, and access only to the accounts relevant to their role.
How long is the contract?
Month-to-month. 30-day notice to cancel. No annual lock-ins, no early-termination fees.
What if I need a very specific tool they don't know yet?
We'll tell you honestly. If it's a tool we can train in 1-2 weeks, we'll do it before the match. If it's highly specialized, we'll find you a VA who already has that background.
What happens next
Scale your agency, without scaling your hours.
One call. No slide deck. We talk for 15 minutes about what's eating your week, and if it's a fit, we start matching.
- 115 min, no pressure. A short Calendly call to see if we're a fit.
- 2We map what to offload first. Reporting, scheduling, or CRM - in that order, usually.
- 3Matched in 7 days. You meet 2 pre-vetted VAs with digital marketing backgrounds. You pick.
Book your fit call
No contracts. No pitch deck. Just 15 minutes and a plan.
Book on Calendly →Pick a time that works for you, usually same or next day.
No setup fee
7-day replacement guarantee
Cancel anytime