Your database is silently bleeding GCI
2,000 past clients sitting in FUB. You touched maybe 60 this quarter. Tom Ferry puts that at $2.5 billion in lost listings hiding inside US agent databases right now. Yours is part of that number.
For real estate teams & agents
Close more deals. Stop losing evenings to admin.
A pre-trained real estate virtual assistant (VA) already fluent in Follow Up Boss, Dotloop, and your MLS - matched in 7 days and ready to take admin off your plate from day one.
7-Day Match Guarantee - No contracts - Cancel anytime
up to 40% cheaper than hiring a local admin - save $44K+/yr
4.9/5400+ solo agents2.1M hours delivered
Sound familiar?
You didn't get your license to answer Zillow leads at 10 PM.
You're closing deals and managing transactions - but somehow you're also the TC, the marketer, the ISA, and the person who forgot to reply to a past client four months ago. You don't have a pipeline problem. You have a capacity problem.
The paperwork is costing you real commissions
Disclosures, MLS edits, follow-ups, TC work. 78% of buyers commit to the first agent who responds. Every hour you spend on admin is an hour someone else is calling your leads back.
How it works
Your VA is ready in 7 days. Here's how.
No long RFPs. No three-month onboarding. One call, one match, one Monday where your inbox suddenly isn't yours alone.
Step 01
Tell us what's stealing your time
A 15-minute call where you tell us what's eating your week. TC workflow, FUB nurture, listing launches - we map exactly what moves first so week one is immediately productive.
Step 02
Meet your matched VA on day 7
A pre-trained real estate virtual assistant who already knows FUB, Dotloop, and your MLS. They log in and start working - no training required from you.
Step 03
Get your life back by week two
The admin that was eating your nights is handled. You're back on the field, at the closing table, and home for dinner - not emailing from the bleachers.
“I haven't logged into Dotloop in a month. Best decision I ever made.”
Jess Bellamy - eXp Realty, Tampa FL
What agents say32 to 51 deals in 12 months
$4.2M in recovered listings
20 hrs/week back, every week
Real agents. Real results. No fluff.
"I hired a VA once before - she disappeared mid-transaction. My VAreach match has been with me 18 months. She runs my FUB better than I ever did, and I closed 51 deals last year working fewer hours."
Megan Ruiz
Compass - Scottsdale, AZ
"First 90 days, my virtual assistant pulled 11 past clients back into conversations I had let die. Four of them listed with me. That one hire paid for itself before Q1 ended."
Tyler Chen
Keller Williams - Charlotte, NC
"I made bedtime every night this week. That has not happened in three years. My VA runs my TC workflow top to bottom - I have not touched Dotloop in a month."
Jess Bellamy
eXp Realty - Tampa, FL
Mini case study
Dana K., solo agent, Denver - 12 months with VAreach
Dana was closing 28 deals at $220K GCI - working 60-hour weeks and missing dinners. We moved TC, FUB nurture, and listing coordination off her plate. Twelve months later: first $500K GCI year on a shorter workweek.
28 to 47
Transactions
$220K to $510K
GCI
-14 hrs
Per week
If you've tried this before
Why your last VA failed - and why this one won't.
Solo hires off Upwork mean you become the trainer, the QA, and the HR department - on top of everything else. VAreach is the layer that makes the VA actually stick.
Pre-trained on US residential - day one
Not a generalist learning your workflow on your dime. Every VA already knows contracts, TC timelines, FUB, Dotloop, and MLS input before they ever log in. You onboard them once in 30 minutes, then hand things off.
7-day replacement if it is not clicking
If you are not happy in the first week, we replace them immediately or refund you in full - no questions asked, no retention calls. The risk sits entirely with us.
The bigger picture
There is a quarter-million dollars sitting in your CRM. You already know it.
Tom Ferry and Revaluate put it at $2.5 billion in lost listings hiding inside US agent databases. The average agent takes 917 minutes to respond to a lead - and 78% of buyers commit to whoever calls back first.
The agents doing $15M+ didn't work harder. They hired sooner, stopped being the bottleneck, and let someone else run the machine. VAreach is how you do that without the overhead.
Book our fit call$2.5B
In lost listings sitting in US agent databases right now (Tom Ferry)
917 min
Average agent response time to a new lead - buyers do not wait that long
16 hrs
Saved per transaction with a trained virtual assistant (Inman)
480 hrs
Back per year at 30 deals closed - two full work-months
What your VA handles
The three things eating your week - gone.
Every VAreach real estate virtual assistant is trained on the US residential workflow. You hand off the outcome - they run the playbook.
Transaction coordination
Contract-to-close, disclosures, Dotloop, every deadline. Reclaim 16 hours per deal - back in your week, every single transaction.
CRM nurture and lead follow-up
Past clients touched on schedule. New leads called back in under 5 minutes. The contacts that used to go cold are now booking appointments.
Listing launch coordination
MLS input, photo coordination, Canva flyers, neighbor outreach. List on Monday, live on Wednesday - without you lifting a finger.
The math
A VAreach assistant costs up to 40% less than a local hire.
Before you post that “seeking admin” ad on Indeed, run the numbers. A local US real estate admin costs far more than their salary - and you still have to train, manage, and insure them.
Option A
Local in-house admin
Base salary ($55K/yr)$4,583
Payroll tax + benefits (~22%)$1,008
Desk, laptop, software$300
+ 3-6 weeks to hire and train-
+ You manage them directly-
All-in / month$5,891/mo
Option B
VAreach full-time VA
Dedicated 40 hrs/week$1,799
Payroll tax + benefitsIncluded
Equipment + softwareIncluded
Matched and onboarded in 7 daysIncluded
All-in / month$1,799/mo
You save$52,836/yrand skip the hiring headache entirely.
Based on a US median real estate admin salary of $55K (Indeed, 2025) + 22% employer taxes/benefits + basic equipment. VAreach full-time at $1,799/mo, all-in.
PricingMost popular
One extra deal a year pays for all of it.
Pick the shape of the role you need. Every plan includes the 7-day match guarantee and zero setup fees.
Part-time
$999/mo
20 hrs/week - best for agents closing 15-25 deals/yr
- CRM cleanup and weekly nurture
- Listing launch coordination
- Social scheduling (3x/week)
- 7-day replacement guarantee
Full-time
$1799/mo
40 hrs/week - for agents at 25-50 deals/yr
- Everything in Part-time
- Full transaction coordination
- Lead follow-up (5-min response)
- Monthly newsletter + review requests
- Dedicated time-zone overlap
Growth pod
$2499/mo
Two VAs - for agents doing 40+ deals/yr who need full coverage
- Dedicated transaction coordinator
- Dedicated database and marketing VA
- Backup coverage included
- Weekly performance sync
All plans include: 7-day replacement guarantee · no setup fee · cancel anytime.
The 7-Day Match Guarantee
If you are not happy with your virtual assistant in the first 7 days, we replace them or refund you in full. No questions asked. No awkward emails, no retention calls. That is our job, not yours.
Questions
What agents ask before booking.
What if my VA is not a good fit?
Same-week swap, guaranteed. In the first 7 days we re-match you or refund you in full - no questions, no forms. After that, replacement is free and usually done within 5 business days. You are never stuck.
How is this different from Upwork or OnlineJobs?
Pre-training and the agency layer. Upwork puts a generalist in your FUB and makes you the teacher. Our virtual assistants already know US real estate workflows - FUB, Dotloop, MLS, TC timelines - before they log in for the first time. You skip the onboarding tax entirely.
Do they actually know Follow Up Boss?
Yes - FUB fluency is core curriculum. Smart lists, action plans, stages, tagging, email drips, and database audits. Same for Sierra, kvCORE, BoomTown, Chime, and Wise Agent.
What hours do they work?
Yours. Most agents choose their local business hours. VAs adjust their schedule to match yours. Evening and weekend availability on Full-time and Growth pod plans.
How is my client data protected?
Every virtual assistant signs an NDA before their first day. We use 1Password for credential sharing, 2FA on every platform, and encrypted machines. No client SSNs, bank details, or payment info ever touches the VA.
What happens if they quit or go on vacation?
10 PTO days per year with 2 weeks notice. We provide a trained backup VA at no extra cost. If your VA ever leaves, we re-match you within 7 days and migrate all SOPs ourselves.
Is there a long-term contract?
Month-to-month. 30-day notice to cancel. No lock-ins, no cancellation fees.
What happens next
Your evenings back, starting next Monday.
One call. No slides. We talk for 15 minutes about what is eating your week - and if it is a fit, we start matching that day.
- 115 min, no pressure. A short Calendly call to see if we are a fit.
- 2We map what leaves your plate first. TC, FUB, listings - in that order, usually.
- 3Matched in 7 days. You meet two pre-vetted virtual assistants. You pick.
Book your fit call
No contracts. No pitch deck. Just 15 minutes and a plan.
Book on CalendlyPick a time that works - usually same or next day.
No setup fee
7-day replacement guarantee
Cancel anytime